Last Updated: 02/23/2026
1. Introduction
The Mason County Road Commission (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, https://masoncountyroads.com/ (the “Website”).
By using our Website, you agree to the terms of this Privacy Policy. If you have questions about this policy, please contact us using the information provided below.
2. Information We Collect
2a. Information You Provide Directly
When you use contact forms, permit forms, or other interactive features on our Website, you may voluntarily provide personal information, including:
- Name
- Email address
- Phone number
- Mailing address
- Information included in your message, request, or application
You are not required to provide personal information simply to browse our Website.
2b. Information Collected Automatically
When you visit our Website, certain information may be collected automatically through cookies or similar technologies. We use analytics tools, including Google Analytics (GA4), to better understand how visitors use our Website.
This information may include:
- IP address (anonymized where applicable)
- Browser type and version
- Operating system
- Device type
- Pages visited and time spent on pages
- Referring website
- General geographic region (not precise location)
This information is used in aggregate form to improve Website performance and user experience. For more information about how Google processes data, visit https://policies.google.com/privacy.
2c. Cookies
Our Website uses cookies, which are small text files stored on your device. We use:
- Essential cookies necessary for core Website functionality
- Analytics cookies used to understand Website usage
You may control cookies through your browser settings. Disabling cookies may affect Website functionality. You may also opt out of Google Analytics using the Google Analytics Opt-Out Browser Add-on at https://tools.google.com/dlpage/gaoptout.
3. Third-Party Services
3a. Permit and Application Platforms
Our Website may link to or integrate with third-party platforms for permit applications, employment applications, or transportation permit processing (such as OXCART or other service providers).
When you access those platforms, you are interacting with a third-party provider that operates under its own privacy policy. We encourage you to review the privacy policies of any third-party services before submitting personal information.
3b. External Links
Our Website may contain links to external websites that are not operated by the Mason County Road Commission. We are not responsible for the privacy practices of those websites.
4. How We Use Information
We use collected information to:
- Respond to inquiries and service requests
- Process permits, applications, and submissions
- Improve Website functionality and performance
- Maintain Website security
- Comply with legal obligations
We do not sell or rent personal information for marketing purposes.
5. How We Share Information
We may share information in limited circumstances:
- Service Providers: With vendors who support Website hosting, analytics, or permit systems, under contractual obligations to safeguard data.
- Legal Requirements: When required by law, regulation, court order, or governmental request.
- Public Records: As a governmental entity, certain communications or submissions may be subject to public disclosure under the Michigan Freedom of Information Act (FOIA).
6. Data Retention
We retain information only as long as necessary to fulfill the purpose for which it was collected or as required by applicable law, records retention schedules, or regulatory requirements.
7. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information. However, no internet transmission is completely secure, and we cannot guarantee absolute security.
8. Children’s Privacy
Our Website is not directed to children under 13. We do not knowingly collect personal information from children under 13. If we learn that we have inadvertently collected such information, we will take appropriate steps to remove it.
9. Your Rights
Depending on applicable law, you may have the right to:
- Request access to personal information we hold about you
- Request correction of inaccurate information
- Request deletion of information where legally permitted
Please note that as a public agency, some records may be subject to disclosure requirements under Michigan law.
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in practices or legal requirements. Updates will be posted on this page with a revised “Last Updated” date.
11. Contact Information
If you have questions about this Privacy Policy, please contact:
Mason County Road Commission
PO Box 247
510 E. State Street
Scottville, MI 49454
Phone: (231) 757-5221